Rostering & coverage
Build and manage rigid, flexible or self-rostering models. See staffing, gaps and on-call coverage clearly across your team.
Workforce rostering for NHS teams
Run the rota better. Give your team more control.
RotaHive brings rostering, leave, swaps and workforce management into one flexible platform, giving managers clearer oversight, and doctors better visibility and more flexibility over how they work.
Built from first-hand NHS experience.
Managing an NHS rota shouldn’t be this difficult.
Teams still spend valuable time building rotas, handling changes and chasing information across spreadsheets, emails and disconnected systems.
Too much administration
Creating the rota is only the start. Leave requests, swaps, gaps, last-minute changes and repeated queries all add to the workload.
Poor visibility
Doctors should be able to see where they are working, who is on call and what has changed, without having to ask. Managers need the same clarity across the whole team.
Too little flexibility
Rigid rotas can make leave and working preferences harder to accommodate. Flexible approaches can give doctors greater control while keeping services safely staffed.
Your workforce tools. All in one place.
RotaHive brings the tools needed to manage an NHS workforce into one connected platform, reducing the need to jump between spreadsheets, emails and separate systems.
Leave & swaps
Manage leave requests and shift swaps in one place, with clear workflows for doctors and managers.
Compliance
Check rotas against your organisation’s rules and working requirements, with potential problems highlighted before they become an issue.
Allocations
Manage where doctors are working across wards, clinics, theatres and other clinical areas, alongside the rota they already use.
Exception reporting
Make exception reporting straightforward for doctors, while giving the Guardian of Safe Working clearer oversight, trend visibility and reporting.
Expenses & workforce administration
Manage study expenses, other claims and wider workforce processes through the same system your team already uses.
Built for the people who manage the rota, and the people who work it.
For managers
- Less admin
- Clearer oversight
- Easier workforce management
For doctors
- Better visibility
- Simpler leave and swaps
- More flexibility and control
Your rota. Your rules.
No two departments work in exactly the same way. RotaHive is designed to fit around how your team works, not force your team to fit around the software.
Choose how you roster
Use rigid, flexible or self-rostering, or combine approaches to suit different groups within the same department.
Set the rules that matter to you
Configure shift patterns, staffing requirements, contract compliance, leave rules, working preferences and local processes around the needs of your service.
Fit RotaHive around your department
Different teams can work differently within the same platform. Configure RotaHive around your structure, workflows and local requirements without losing the benefits of one connected system.
Smarter support. Human decisions.
RotaHive helps your team spot problems earlier, reduce repetitive admin and explore practical solutions, while keeping people in control.
See problems sooner
Identify staffing gaps, rota conflicts and compliance issues before they become harder to fix.
Cut through routine admin
Help managers and doctors find the information they need quickly, answer common rota questions and reduce repetitive back-and-forth.
Find a way forward
Intelligent assistance can suggest possible actions based on your rota, workforce and rules, but the final decision stays with your team.
Built from inside the NHS.
RotaHive was founded by an NHS doctor who has experienced the frustrations of rostering from several perspectives: as a doctor working the rota, as someone responsible for managing rotas, and through a Chief Registrar role involving workforce, safety and governance issues.
Working the rota
As a doctor
Managing rotas
Responsible for the rota
Chief Registrar
Workforce, safety and governance
The idea was simple: bring the tools doctors and managers need into one place, without losing the governance and organisational controls that healthcare requires.
Built for the realities of NHS workforce management.
Clinical experience. Engineering depth.
7+years working in UK hospitals, on both sides of the rota
Dr Bashar currently works as a doctor in the NHS, so the frustrations RotaHive is trying to solve are problems he continues to see in everyday clinical work.
He has also been responsible for managing rotas himself. That gave him a different view of the problem: the constant changes, leave requests, swaps, staffing gaps and the responsibility of trying to keep the service running safely.
Through his work as a Chief Registrar, he has also been involved in wider workforce, safety and governance issues. That reinforced something important: a good workforce system cannot simply make things easier for doctors. It also has to give managers and organisations the oversight, rules and controls they need.
6+years building systems, automations and AI solutions across Germany and Europe
Mahmoud comes from a technology and engineering background, with a focus on AI, automation and building digital products that solve real operational problems.
He is also the founder of Z-Flow, where he has spent the last several years building software, automation systems and AI-powered solutions for businesses across different industries. That experience has shaped his approach to RotaHive: simplifying complex processes, reducing repetitive work and building technology around how people actually work.
At RotaHive, Mahmoud leads the technical side of the product, translating the challenges experienced by NHS teams into practical, scalable software. His focus is on making RotaHive reliable and intuitive today, while building the technical foundation for smarter workforce planning and automation in the future.
See what RotaHive could look like in your department.
We’ll show you how RotaHive can fit around your team, your rota model and your local processes.